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DartmouthSports.com
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Official Website of Dartmouth College Varsity Athletics

ATHLETICS COMPLIANCE

Staff ◊ Agents  Coaches  Current Student-Athletes  Donation Requests
Recruits NCAA Reporting  Boosters  Rules Education

 
Carrying on the Dartmouth College and Ivy League traditions of excellence is hard work and competition among the best institutions in the nation is intense.  As we all search for a competitive edge Dartmouth Athletics strives to operate with the highest level of morals and integrity.  Achieving comprehensive excellence while playing by the rules is what the Compliance Office, within Dartmouth Athletics, works to accomplish.

The Compliance Office of Dartmouth Athletics is committed to being Personable, Professional, and Problem solvers.  With the motto, "It's Always Sunny in Compliance," cultivating and maintaining healthy, working relationships with all Dartmouth Athletics constituents (e.g., Coaches, Student-athletes, Families, Supporters, and other Dartmouth staff) is of utmost importance to us.  We believe that relationships consisting of mutual trust and respect between one another is the foundation for a healthy Compliance Office.

The staff members of the Compliance Office are eager and enthusiastic to answer any questions or concerns you may have about NCAA, Ivy League, and Dartmouth College rules and regulations.  Since there are A LOT of rules, we don't expect that every Dartmouth Athletics constituent memorizes them all, but what we do expect is that you Ask Before You Act!


MEET THE STAFF

Jake Munick
Assistant Athletics Director for Compliance
(603) 646-1378
jake.munick@dartmouth.edu

Emily Cummings
Compliance Specialist
(603) 646-8810
emily.r.cummings@dartmouth.edu

*Our office is located in room 176 of Alumni Gym.

The Compliance Office is also on Twitter!
Follow us
@DartmouthRules to get your fill of daily tips, corny compliance jokes, and other information regarding NCAA and Ivy League rules.


AGENTS

Thank you for your interest in representing Dartmouth student-athletes as an athlete agent.  We ask that you please follow all State of New Hampshire, NCAA, and Dartmouth Athletics policies and procedures as they pertain to athlete agents.  To start that process, or learn more about it, please review the resources below and CLICK HERE for more information.

Resources:

Athlete Agent Registration Form- *Download to fill out electronically
Athlete Agent Policy
New Hampshire Secretary of State - Home Page
New Hampshire Secretary of State - Athlete Agents Page
NCAA Agent Information
NCAA Agent Guide


COACHES

Dartmouth Athletics coaches should visit the coaches' compliance page HERE for up-to-date forms, policies, and educational resources.

This webpage is password protected, so be sure to check in with a compliance staff member for your login credentials.


CURRENT STUDENT-ATHLETES

 Preserving the intercollegiate eligibility of a student-athlete is of utmost importance to our Compliance Office.  A student-athlete's eligibility is compromised when rules are not followed, by not only themselves, but others as well.

Current student-athletes, either enrolled or on hiatus, are expected to comply with ALL rules and regulations governed by the NCAA, Ivy League Conference, and Dartmouth College.  A synopsis of these rules can be found in the Dartmouth College Student-Athlete Handbook

More information can be obtained in the resources provided below, and by contacting a friendly compliance staff member at any time!

Forms:
*Denotes that the form can be filled out electronically once downloaded.

Fee-for-Lesson - A student-athlete may receive compensation for teaching their sport, provided an array of conditions are met.  If you are interested in providing lessons, or know of someone interested in hiring you, submit this form to the Compliance Office for approval.
Occasional Meal
* - It is permissible for a Dartmouth supporter, fan, or community member to provide a student-athlete, or group of student-athletes, with a meal on an occasional basis, provided the meal takes place at the supporter's home in the locale of Dartmouth College and is approved by the Compliance Office beforehand.
Outside Competition
* - Prior to participating in any organized competition, other than when you are representing Dartmouth, this form must be approved by the Compliance Office.
Promotional Activity* - The use of your name, image, or appearance is limited to Dartmouth College, The Ivy League Conference, or a charitable, educational, or nonprofit agency.  If one of these entities will like to use your name, image, or appearance, this form must first be approved by the Compliance Office.  The use of your name, image, or appearance by any other entity is strictly prohibited.
Student-Athlete Host - As a host to visiting recruits spending the night, it is important to know what is and is not acceptable. This form must be presented and discussed by the coach to both the student-athlete host and the visiting recruit prior to every overnight visit.

Resources:

Agent Rules
Amateurism Rules
Banned Substance List
Concussion Information
Dartmouth Office of Judicial Affairs
Drug Testing
Gambling
Grievance Policy
Ivy League Eligibility Rules Summary
NCAA Division I Manual
NCAA Policy on Transgender Student-Athlete Participation
Permission to Contact Policy - This policy is intended to guide current Dartmouth student-athletes who are interested in, or intend on, transferring to another NCAA institution.
Social Media Policy
Student-Athlete Handbook (Dartmouth College, 2016-17)
Summary of NCAA Regulations - This form is signed annually before a student-athlete is permitted to participate in their sport.
Transfer Rules - See Permission to Contact Policy, above.


DONATION REQUESTS

Due to an extremely high volume of requests, Dartmouth Athletics does not grant requests for donations of equipment, apparel, or other similar products.

If you would like to inquire about Dartmouth Athletics donating any game-day tickets for your special cause or event, please fill out the online questionnaire below:

Donation Request Form


PROSPECTIVE STUDENT-ATHLETES

If you aspire to be a student-athlete at Dartmouth or any other NCAA institution, there are a variety of things you should be aware of, ranging from recruiting rules to eligibility requirements.  Luckily, we are here to help you navigate through those important rules!

What is a Prospective Student-Athlete?

A prospective student-athlete (PSA) is any student who has started classes for the ninth grade and has yet to enroll full-time at any four-year institution.  So whether you're still in high school, prep-school, or recently graduated and taking a year off before enrolling at a college or university, you are considered a PSA.

Recruiting:

When it comes to recruiting, all interactions between an NCAA coach and a PSA are regulated per sport and method of communication.  Below are guides created by the Dartmouth Athletics Compliance Office to help navigate the various recruiting rules.

Communication Rules - Specifically phone calls, texts, email, and hard letters.
Off-Campus, In-Person Contacts- Coming soon! Ask any questions you may have in the meantime.
Official Visits: General Rules
Official Visits: Transportation Expenses
Unofficial Visits

Furthermore, being recruited by an Ivy League institution lends itself to different rules and nuances compared to the non-Ivy schools.  Read here for more information about being a Prospective Ivy League Student-Athlete.

Initial Eligibility:

If you hope to participate in an *NCAA sport, each incoming PSA must register with the NCAA Eligibility Center (EC) and follow all of the tasks you are prompted with.  Governed by academic benchmarks and amateurism rules outlined in the resources below, the EC determines if a PSA is eligible to represent an institution in intercollegiate eligibility.

NCAA Eligibility Center - Instructions
NCAA Eligibility Center - Registration
NCAA Guide for the College-Bound Student-Athlete
NCAA Guide to International Academic Standards for Athletics Eligibility

Want to Play College Sports?

*Dartmouth sponsors the following non-NCAA sports, of which, the incoming PSAs do not have to register with, or complete the tasks of, the NCAA Eligibility Center: Men's Heavyweight & Lightweight Rowing, Mixed Sailing, and Men's & Women's Squash.

Additional Resources:

Agent Rules
Amateurism Rules
Banned Substance List
Concussion Information
Dartmouth Admissions
Drug Testing
Gambling
Ivy League Official Website
Ivy League Eligibility Rules Summary
NCAA Division I Manual
NCAA Policy on Transgender Student-Athlete Participation


REPORTING TO THE NCAA

All member institutions are required to report various data to the NCAA on an annual basis, and post the results publically.

Academic Progress Rate (APR) - The following reports are comprised of data submitted by Dartmouth Athletics during the 2014-15 academic year.

Dartmouth Guide
Official NCAA Release

Graduation Success Rate (GSR) - The following reports are comprised of data submitted by Dartmouth Athletics during the 2014-15 academic year.

2005-2008 GSR Cohort
2008-2009 Graduation Rate
GSR Searchable Database

Equity in Athletics Disclosure Act (EADA) - The following report is comprised of data submitted by Dartmouth Athletics during the 2014-15 academic year.

2014-2015 EADA Report


REPRESENTATIVES OF ATHLETICS INTEREST

A "Representative of Athletics Interest," also known as a BOOSTER is a term the NCAA uses to classify a broad range of constituents to any particular member institution.  Common groups that are deemed representatives of athletics interests are alums, parents of student-athletes, supporters, fans, and more.  It is important to understand that the NCAA regulates the actions of representatives of athletics interests and requires each institution to be responsible for those actions.  Therefore, Dartmouth Athletics is committed to educating, and being a resource for, our representatives of athletics interests so that intentional (or even inadvertent) NCAA rules are not broken.  Violations of these rules directly and negatively impact the intercollegiate eligibility of our current and prospective student-athletes.  Which is why as representatives of athletics interests, it's important to know and to follow the rules that apply to you.

Definition:
The NCAA defines a representative of athletics interests as an individual, independent agency, corporate entity (e.g., apparel or equipment manufacturer), or other organization who is known (or who should have been known) by a member of the institution's executive or athletics administration to:

  1. Have participated in or to be a member of an agency or organization promoting the institution's intercollegiate athletics program;
  2. Have made financial contributions to the athletics department or to an athletics booster organization of that institution;
  3. Be assisting or to have been requested (by the athletics department staff) to assist in the recruitment of prospective student-athletes;
  4. Be assisting or to have assisted in providing benefits to enrolled student-athletes or their families; or
  5. Have been involved otherwise in promoting the institution's athletics program.

Duration:
The NCAA states that once an individual has been deemed a representative of athletics interests, that individual retains that status indefinitely.  Regardless of the recent or current involvement of that individual with the institution's athletics department, "once a booster, always a booster."

Regulations:
Out of all of the rules that govern the actions of representatives of athletics interests, there are two areas that stand out the most; extra benefits and recruiting.  The following are very brief summaries of those rules.  For more information, please see the resources below and feel free to contact Dartmouth Athletics' Compliance Office at any time.

Extra Benefits
An extra benefit is anything of value (e.g., Money, clothes, transportation, lodging, loan, gift, etc.) that is provided to a current or prospective student-athlete that is not generally available to the rest of the public or entire student body.  Even with the purest of intentions, providing a current or prospective student-athlete with an extra benefit is strictly prohibited and can severely jeopardize the eligibility of Dartmouth's athletes.

Recruiting
Recruiting must be left to the coaches.  While there are plenty of ways you can assist our coaches in identifying talent, your interactions with those recruits on Dartmouth's behalf is strictly regulated.  In a nut-shell, a representative of athletics interests is prohibited from contacting Dartmouth recruits (e.g., In-person or electronically, including but not limited to, phone calls, texting, social media and e-mail).   A violation of this rule will negatively impact that recruit's intercollegiate eligibility upon enrollment at Dartmouth College.

Resources:

Booster Guide: A guide for Dartmouth Alumni, Athletic Sponsors & Friends of The Big Green.
Employers Brochure: A guide for any individual or organization wishing to employ a Dartmouth student-athlete.
Local Business Brochure: A guide for local business in the Dartmouth community.


RULES EDUCATION

Big Green Compliance Newsletter
2015-2016
September II October II November II December II January II February II March

2014-2015
September II October II November II December II January II February II March II April II May II June II July ll August

Compliance Weekly Update
2015-2016: Volume 3

Issue 1 - Volunteer Coaches

Issue 2 - Countable Athletically Related Activities (CARA)

Issue 3 - Sports Wagering

Issue 4 - Outside Competition

Issue 5 - Thanksgiving Meals

Issue 6 - Transportation

Issue 7 - Holiday Gifts

Issue 8 - Recruiting After Official Commitment
Issue 9 - Conditioning Activities: Out-of-Season
Issue 10 - Academic Eligibility: Part 1
Issue 11 - Academic Eligibility: Part 2
Issue 12 - Academic Eligibility: Part 3

Issue 13 - Student-athletes Promoting Political Candidates

Issue 14 - Off-Campus Contact of Non-Coaching Staff

 

2014-2015: Volume 2
Issue 1 - Printed Recruiting Materials

Issue 2 - Underage Recruiting

Issue 3 - Medical Clearance

Issue 4 - Publicity

Issue 5 - Strength & Conditioning Certification

Issue 6 - Sports Wagering

Issue 7 - Summer CARA

Issue 8 - Camp Speakers

 

Archived Rules Education

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